From Open Sustainability
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Activity: Initial Sustainability Governance Organization
Objective
This activity establishes the Initial Sustainability Governance Organization, setting up Sustainability Stewards and the models for how they will communicate. Sustainability stewardship involves managing the enterprise’s assets in order to improve their usability, accessibility, and quality in relation to Sustainable Development goals. Sustainability stewardship does not involve just a single role but includes a network of personnel with accountabilities for ensuring that all aspects of an effective Sustainable Development program are being accomplished.
Major Deliverables
- Established Sustainability Governance Council
- Assigned Roles and Responsibilities for Sustainability Governance team
- Assigned Resources for Sustainability Governance team
- Communications plan for Sustainability Governance team
Tasks
Establish Sustainability Governance Council
Objective:
This task initiates the formulation of the Sustainability Governance Council, which will help develop and monitor the overall plan for improving Sustainability Governance. Council members will be responsible for developing the overall strategic plan, acting as its sponsors for all related initiatives, tracking its progress over time and acting as the end-point of resolution for escalated issues.
This will be responsible for championing the concepts of Sustainable Development across the organization and for making sure that the strategic vision is meeting both the tactical and strategic needs of the business.
The initial Sustainability Governance Council may be a tactical team primarily focused on improving Data Quality. Eventually, the Council becomes the oversight group for the Sustainable Development Organisation.
Input:
- Sustainability Maturity QuickScan
- Scope for Sustainability Governance programme
Output:
- Sustainability Governance Council
Assign Roles and Responsibilities for Sustainability Governance
Objective:
In this task, the roles and responsibilities are clearly defined for the Sustainability Governance organisation. At this point, roles and responsibilities are not directly related to an individual – the focus is on the work that needs to be done based on a general understanding as opposed to specifics. Roles and responsibilities will be re-factored as the scope of work becomes clearer.
Input:
- Sustainability Maturity QuickScan
- Scope for Sustainability Governance programme
Output:
- Roles and Responsibilities for Sustainability Governance Team
Assign Individuals to Sustainability Governance Organisation
Objective:
Individual are next assigned to roles and responsibilities for Sustainability Governance. Once again, at this stage the scope of work is unclear so the scope of roles will typically need to be re-factored as more detail becomes available. Individuals do not need to relate 1:1 to roles.
Input:
- Sustainability Maturity QuickScan
- Scope for Sustainability Governance programme
Output:
- Roles and Responsibilities for Sustainability Governance Team
Define Communications Model
Objective:
In order to be effective, the strategy, policies, and standards developed by the enterprise need to be known by individual at a variety of levels across the organisation. Communication is more than simply explaining policy but also empowering employees to contribute to information maturity through training. Employees need to be aware that everyone is interdependent on each other for information. Employees need to be aware of exactly what to do when poor quality information is discovered.
Communications and Awareness involves the following steps:
- Definition of a Communications Plan for communicating at multiple levels
- Assembly of Sustainability Governance standards, policies, and processes in a fashion that can be clearly understood
- Definition of a training plan and training materials around Sustainability Governance
- Execution of training
- Alignment of employee goals and performance objectives with the Sustainability Governance programme.
Communications and Awareness will need to be ongoing process with checkpoints to check progress and status.
Input:
- Scope for Sustainability Governance programme
- Governance Team Roles and Responsibilities and assigned team members
Output:
- Communications Model for Sustainability Governance Team
Define Tracking Mechanism for Sustainability Governance Issues
Objective:
Establish a tracking mechanism for recording Sustainability Governance issues and tracking progress over time. Issue resolution will occur in multiple competency areas. However, a process will be established for members of the Data Governance team to track issues through to resolution and production deployment.
These issues should be tracked in a tool, with a historical view associated with the root causes of problems, how problems relate and their impact on the business in term of cost/value/risk.
Input:
- Scope for Sustainability Governance programme
Output:
- Tracking Mechanism for Sustainability Governance programme
Map Sustainability Governance Strategy to Business Strategy
Objective:
The Sustainability Governance Strategy must clearly show how it helps to deliver the overall Business Strategy. Key drivers should be aligned to the work that will be delivered by the Data Governance team helps the business meet its objectives. Cost of the Sustainability Governance team and the value it provides should feed into the business case for its implementation.
Input:
- Strategic Business Vision
- Scope for Sustainability Governance programme
- Sustainability Governance Team Roles and Responsibilities and assigned team members
- Tracking Mechanism for Sustainability Governance programme
Output:
- Changes to Sustainability Governance approach
Core Supporting Assets
A number of underlying assets related to Organisational Models] and Role Definitions are best referenced as they link into the:
Yellow Flags
- Significant gaps in either business domain knowledge or technical skills required for Sustainability Governance team
- Significant misalignment of Sustainability Governance Strategy with Business Strategy
Key Resource Requirements
